Log an expense
An event's Budget tab is where every expense against it gets logged, one line at a time. Anyone on the team can add expenses while the event is unlocked.
Logging an expense
On the Budget tab, click Add expense and fill in the category, vendor and amount, plus an optional down payment and notes. It counts toward the event's spend straight away.
Pending or paid
Every expense is Pending or Paid. New expenses start as Pending. Once the invoice is settled, edit the expense and set it to Paid with the date it was paid. The Expenses card totals what's been paid and what's still owed, so it's easy to reconcile against invoices later.
Categories
Pick a category from your organization's list, or leave it Uncategorized. Using categories consistently is what makes spending by category useful in Reports.
A deposit doesn't need its own line. An expense can carry a down payment, so the deposit and the balance stay on one line. See recording a down payment.